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Built for skilled-trade teams

Workforce credential tracking software for skilled-trade teams

See what needs attention.
Keep renewal work moving.

Track licenses, certifications, documents, and renewal dates for plumbing, HVAC and electrical teams. Import your spreadsheet, request missing documents and review renewals in one working roster.

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14-day free trial · No credit card required

Paid plans from $39/month · Compare plans · Security & data

QualiRoster / WorkforceIllustrative demo

WORKFORCE OVERVIEW

Every credential. In view.

AC
01Expired
01Expiring soon
01Missing
08Valid

Immediate attention

4 records
Employee / credentialExpiration / next stepStatus
MR
Mike ReynoldsJourneyman Electrician
3 days overdueExpired
JS
John SmithHVAC License
12 days remainingExpiring soon
AD
Alicia DavisEPA Section 608
Evidence requestedMissing
ST
Sam TaylorPlumbing License
Document receivedPending review
Submitted documents stay pending until reviewed.
FROM RECORD TO RENEWAL

One place to see what needs attention.

Built around your workforce

HVAC contractorsElectrical contractorsPlumbing contractorsSkilled-trade teams

Beyond the spreadsheet

Dates are a starting point.
A workflow takes it further.

When records live across spreadsheets, folders, and inboxes, the next step is easy to miss.

The everyday follow-up gap
A date in a spreadsheetWho is following up?
A license in an emailIs it on the right record?
A newly uploaded documentHas someone reviewed it?

One credential operations system

The record. The deadline.
The next action.

A connected workflow for operations teams who need more than a list of expiration dates.

01

Credential roster

Workers, requirements, and evidence in context.

02

Expiration tracking

Separate current, upcoming, and overdue records.

03

Renewal reminders

Scheduled follow-up before the deadline.

04

Collection & review

Connect submitted documents to accepted records.

How it works

A clear path from import to review.

Check your spreadsheet free
  1. 01

    Import your roster

    Bring workers into QualiRoster with CSV.

  2. 02

    Track requirements

    Connect credentials, evidence, and dates.

  3. 03

    Follow up on renewals

    Use reminders and document requests.

  4. 04

    Review & update

    Confirm submissions and maintain visibility.

01 / Workforce visibility

Know what needs
your attention.

See expired, upcoming, and missing credentials together. Start with the worker, then get to the record behind the status.

  • Clear status against configured requirements
  • Documents connected to credential records
  • A focused view of the follow-up ahead
Explore the credential roster
QualiRoster / WorkforceIllustrative demo

WORKFORCE OVERVIEW

Every credential. In view.

AC
01Expired
01Expiring soon
01Missing
08Valid

Immediate attention

4 records
Employee / credentialExpiration / next stepStatus
MR
Mike ReynoldsJourneyman Electrician
3 days overdueExpired
JS
John SmithHVAC License
12 days remainingExpiring soon
AD
Alicia DavisEPA Section 608
Evidence requestedMissing
ST
Sam TaylorPlumbing License
Document receivedPending review
Submitted documents stay pending until reviewed.

02 / Renewal follow-up

Give every deadline
a next step.

Schedule reminders for the people who need them. Keep the expiration date and the request for renewed evidence in the same workflow.

Explore renewal reminders
Renewal remindersIllustrative demo

Default reminder checkpoints

90d
60d
30d
14d
7d
1d
Your credential renewal is coming up

John, your HVAC License expires in 12 days. Submit your renewed document for review.

Submit renewed document
Timing and recipients follow your organization’s reminder policy.

03 / Document collection & review

Submitted doesn’t
mean approved.

Workers submit renewed evidence through a request link. Your team checks the document and its details before the accepted record changes.

Explore collection and review
Credential submissionIllustrative demo

Sam Taylor

Plumbing License

Pending review
Renewed license.pdfSubmitted evidence
Holder
Sam Taylor
Credential number
DEMO-2048
Issuing authority
Example licensing board
Expiration date
September 30, 2027
Confirm the details before accepting. Human review

A more connected working day

Less cross-referencing.
More context.

Before QualiRoster

Spreadsheet dates without a next action

Documents spread across folders and email

Manual renewal follow-up

Unclear submission and review status

With QualiRoster

Structured records connected to workers

Evidence attached to credential records

Scheduled renewal reminders

A defined submission and review workflow

Built for the trades

Your trade. Your requirements.
One organized roster.

Keep the issuing authority and evidence visible while your team determines the requirements that apply.

HVAC contractors

Connect technician licenses, certifications, and supporting evidence.

Explore the workflow

Electrical contractors

Organize electrician license records, jurisdictions, and renewal dates.

Explore the workflow

Plumbing contractors

Keep plumbing licenses, documents, and review status attached to each worker.

Explore the workflow

Keep control of the record

Clear access.
Accountable review.

Practical controls for the credential information your team works with every day.

Organization-based access

Membership and roles control access to your organization’s records.

Private document evidence

Documents stay connected to the worker and credential within your organization.

Human review

Authorized team members confirm or correct submitted details before approval.

A few practical answers

Before you bring
your roster over.

Read the tracking guide
What is employee credential tracking software?

Employee credential tracking software connects each worker to their licenses, certifications, supporting documents, and renewal dates. QualiRoster helps skilled-trade teams identify missing, expiring, and overdue records and follow up in one workflow.

Can QualiRoster track licenses and certifications?

Yes. Records can include the holder, credential type, number, issuing authority, relevant dates, and supporting evidence. Licenses and certifications remain connected to the worker.

Can I track credentials that do not expire?

Yes. Choose a non-expiring credential record without entering a made-up renewal date. Unknown expiration information can also remain explicitly unknown.

How do renewal reminders work?

Scheduled email reminders follow your organization’s policy. Default checkpoints are 90, 60, 30, 14, 7, and 1 day before expiration, with due and overdue handling. Policies control whether workers and administrators receive notifications.

Can I import my existing spreadsheet?

Yes. CSV import supports roster onboarding. You can also download the free employee credential tracking spreadsheet in CSV or Excel format to organize your starting records.

Can workers submit renewed documents?

Yes. Workers can submit evidence through a credential request or renewal link. An authorized team member reviews the submission and confirms or corrects the details before approval updates the credential record.

Your next step

Get a clearer view before the day begins.

Bring your workforce records, documents, and renewal work into one place.

Start free trial 14-day trial · No credit card required

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